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Privacy Policy

Shah Meghjibhai Pethraj Education Society (hereafter referred to as “SMPES”, “we”, “our” or “us”) is committed to protecting the privacy of all individuals associated with our institution including students, parents/guardians, staff, alumni, donors, and website visitors.

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This Privacy Policy explains how we collect, use, store, share, and protect your personal information. By interacting with SMPES, accessing our website, or availing of our services, you agree to the practices described in this policy.

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1. Information We Collect

We may collect the following categories of information:

  • Personal Information: Name, date of birth, gender, address, email, phone number, parent/guardian details, Aadhaar (if required), and identification documents.

  • Academic Information: Student admission records, grades, attendance, extracurricular activities, progress reports, certificates.

  • Financial Information: Fee payment details, bank account/UPI details (if applicable), scholarship/financial aid records.

  • Digital Information: Website usage data, cookies, IP address, device/browser type.

  • Other Information: Emergency contacts, medical/health details (only when required for student safety).
     

2. How We Use Your Information

We use the information collected for:

  • Admission, enrolment, and academic management

  • Communication with parents, guardians, and students

  • Fee collection, scholarships, and financial transactions

  • Providing educational, extracurricular, and support services

  • Ensuring safety and compliance with legal obligations

  • Alumni relations, events, and fundraising activities

  • Website improvement, analytics, and service enhancement
     

3. Sharing of Information

We do not sell or rent your personal information. Information may be shared only in the following cases:

  • With regulatory authorities (as per government or legal requirements)

  • With educational boards/universities (for exams, certifications, results)

  • With authorized service providers (IT systems, payment gateways, SMS/email communication) under strict confidentiality agreements

  • With medical or safety authorities in case of emergencies
     

4. Data Protection & Security

  • We implement industry-standard security measures to protect your data from unauthorized access, loss, misuse, or alteration.

  • Sensitive data (such as payment details) is encrypted during transmission.

  • Access to personal information is restricted to authorized staff only.
     

5. Cookies & Analytics

We use cookies and third-party tools (e.g., Google Analytics) to track website performance and user engagement. The Company 44 designed and hosts the site on wix.com. Contact the owner via the site for help. You may disable cookies in your browser settings.

 

6. Your Rights

Depending on applicable laws, you may have the right to:

  • Access and review your personal data held by us

  • Request corrections or updates

  • Withdraw consent for specific uses (where applicable)

  • Request deletion of data (subject to legal/academic obligations)
     

Requests can be made in writing to the contact details below.
 

7. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. Academic records may be retained permanently for institutional and alumni purposes.
 

8.Publicity

By enrolling as a student, parent/guardian, staff member, donor, or by engaging in any professional or academic relationship with Shah Meghjibhai Pethraj Education Society (SMPES), you consent to the possible use of your name, photograph, achievements, and associated institution/organization name or logo in our promotional and informational materials. This may include, but is not limited to, mentions in brochures, newsletters, our website, social media channels, press releases, and other marketing or educational content.

In most cases, SMPES seeks explicit permission before featuring individuals, students, parents, staff, or partners in promotional materials. However, if you do not wish to be included, you may opt out at any time by submitting a written request via email to the society’s administration office.
 

9. Third-Party Links

Our website or communications may contain links to third-party sites. SMPES is not responsible for the privacy practices of such external websites.
 

10. Updates to Privacy Policy

We may revise, modify or update this policy. You are bound by any such revisions and should therefore; periodically visit this page.


11. Contact Us

If you have a privacy concern regarding this policy, and if you cannot satisfactorily resolve it through the use of those sites, products or services, you should complete a support request by contacting us through email.
 

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